SUBJECT AREA
ACCEPTABLE QUESTIONS
UNACCEPTABLE QUESTIONS
NAME
May request name for reference checking and access purposes, whether applicant’s work records are under another name; you may ask, “How do you prefer to be addressed?” Seeking information about marital status by inquiring whether a woman uses “Miss, Mrs., Ms.,” or by asking for a maiden name
RESIDENCE
Applicant’s telephone number or how applicant can be contacted Seeking information about family status by inquiring about others living with the candidate
AGE
After hiring, proof of age by requesting birth certificate Age or age group of applicant; requesting birth certificate before hiring, unless of candidate is under 18 or, for certain positions, 21 years
RACE
After hiring, inquiry for affirmative action plan statistics Any pre-employment inquiry that would indicate race or color
GENDER
After hiring, inquiry for affirmative action plan statistics Any pre-employment inquiry that would indicate gender, unless job related
RELIGION OR CREED
No inquiries are acceptable Religion or religious customs or holidays; recommendations or references from church officials
CITIZENSHIP
Applicant’s eligibility to work in the United States, specifically Washington University, and/or start date availability If native-born or naturalized; proof of citizenship; whether parents or spouse native-born or naturalized; date of citizenship
NATIONAL ORIGIN
After hiring, inquiry for affirmative action plan statistics Birth place of applicant, parents, grandparents, or spouse; an other pre-employment inquiry into national origin
FAMILY STATUS
After hiring, marital status, number and age of dependents, and age of spouse or domestic partner for benefits and tax purposes only Any pre-employment inquiries about marital status, children or child care, or family plans
MILITARY SERVICE
Service in the United States Armed Services, including branch and rank attained; any job-related experience Military service records; military service for any other country than the United States; type of discharge
EDUCATION
Academic, professional, or vocational schools attended; language skills, such as reading or writing foreign languages as long as the inquiry is job related Nationality, racial, or religious affiliation of school attended; how foreign language ability was acquired
CRIMINAL RECORD
Listing of convictions Arrest or juvenile records (in most circumstances)
REFERENCES
General and work references not relating to race, color, religion, gender, national origin or ancestry References specifically from clergy or any other request suggesting inquiry into race, color, religion, gender, national origin or ancestry; offices held, if any
ORGANIZATIONS
Organizational membership, professional, social, as long as affiliation is not used to discriminate on the basis of race, color, religion, gender, national origin or ancestry; offices held, if any List of organizations applicant belongs to or has belonged to that may relate to race, color, religion, gender, national origin or ancestry; offices held, if any
PHOTOGRAPHS
After hiring, may be required for identification A request for photograph before hiring
WORK SCHEDULE
Willingness to work required work schedule Willingness to work particular religious holidays
PHYSICAL CHARACTERISTICS
To require applicant to demonstrate ability to perform essential functions of job; after hiring, require physical examination, if job related Inquiry about height, weight, impairment, other non-job-related physical data
DISABILITY
Inquiry if applicant can perform, with or without accommodation, the essential functions of the job Inquiry into the existence of disabilities for any purpose other than offering accommodations (in the workplace)
OTHER QUALIFICATIONS
Any area that is directly related to the job Any inquiry that is not directly related to the job to be filled, particularly if it might suggest discriminatory intent